Capital
Amsterdam
Currency
Euro
Languages
Dutch
Population size
17.5M
Average Monthly Salary
€2800
EU
Since 1958
Region
Western-Europe
Gift Giving Norms
Practical, eco-friendly gifts appreciated
Major Corporate Gift Days
Christmas, King's Day
Customs Complexity
Low
VAT - Standard Rate
21%
Duty Free Threshold
€150
Ave Duty Rate
2%
1. Employee Swag vs. Gifts
Under Dutch tax law—specifically the Werkkostenregeling (WKR)—items given to employees can be tax-exempt if they qualify as work-related or remain within an employer’s tax-free allowance (vrije ruimte). The Belastingdienst (Dutch Tax Authority) distinguishes between personal gifts and items required for an employee’s role.
1.1 Swag for Employees
Work-Related (Generally Non-Taxable)
Uniforms & Essential Tools
If clothing, gear, or accessories are mandatory for daily tasks (e.g., uniforms, safety equipment), they are typically not considered taxable under the WKR, provided they meet visibility or function criteria.
Branded Office Items
T-shirts, mugs, or pens featuring a clearly visible company logo—distributed uniformly—can often be seen as work necessities or promotional items rather than personal perks.
Potentially Taxable Benefits
Non-Essential or High-Value Items
Electronics or goods with minimal work relevance may count toward the vrije ruimte (tax-free allowance). If the total value of all gifts/benefits surpasses that allowance, you could owe an 80% final levy on the excess.
Frequent Gifting
Repetitive distributions of swag might deplete your WKR budget quickly. Exceeding it triggers additional employer-paid tax. Seek professional advice if planning multiple drops annually.
1.2 Gifts for Non-Employees (Clients, Partners, Event Attendees)
Tax & Deductibility
Gifts for promotional or client relationship purposes can be partly or fully deductible under certain limits. High-cost gifts lacking a commercial justification may lose deductibility.
Anti-Corruption & Compliance
The Netherlands prioritizes transparent business dealings. Maintain clear records of higher-value gifts—particularly where dealing with regulated sectors or government-related recipients.
1.3 Marketing Swag
Promotional Swag
Items (e.g., T-shirts, bags) handed out during fairs or launch events typically fall under marketing expenses, assuming you keep proper documentation confirming their promotional function.
2. Shipping, Customs & Duties
2.1 Shipping
2.2 Importing
Import Duties & VAT
Goods from non-EU sources above certain thresholds may face customs duties plus Dutch VAT (21%) on (value + duties + shipping).
Documentation
A commercial invoice, HS codes, and correct product descriptions are necessary for smoother customs clearance.
2.3 DDP vs. DAP
Delivered Duty Paid (DDP)
The sender covers import fees, making it easier for the Netherlands-based recipient.
Delivered At Place (DAP)
The recipient pays duties/VAT upon arrival, which could cause delays if they are not informed.
2.4 With Monday Merch
We operate from a Dutch warehouse, ensuring duty-free deliveries across the EU. We also support you with VAT processes to keep shipments tax compliant.
3. Cultural & Local Etiquette
3.1 Swag customs
4. Sustainability & Local Regulations
4.1 Sustainability & Regulations
5. HR & Employee Relations Considerations
5.1 HR & Employee Relations
6. Summary and Key Takeaways
6.1 Summary & Takeaways
7. Frequently Asked Questions
7.1 Questions & Answers
Does giving staff swag incur tax?
Under the Werkkostenregeling, items purely for work identity are typically non-taxable; personal gifts can count toward the free allowance.
Are client gifts deductible?
Yes, if they’re for legitimate business promotion and under certain value thresholds.
Cultural note?
Dutch culture favors practical, straightforward gifts—overly fancy items can appear out of place.
