Capital
Vienna
Currency
Euro
Languages
German
Population size
9.0M
Average Monthly Salary
€3100
EU
Since 1995
Region
Western-Europe
Gift Giving Norms
Formal, high-quality swag appreciated
Major Corporate Gift Days
Christmas, Easter
Customs Complexity
Low
VAT - Standard Rate
20%
Duty Free Threshold
€150
Ave Duty Rate
2%
1. Employee Swag vs. Gifts
In Austria, items provided to employees can be considered non-taxable if they’re strictly work-related or meet specific monetary limits. Otherwise, they may be classified as benefits in kind (Sachbezüge), potentially subject to income tax or social contributions.
1.1 Swag for Employees
Work-Related (Generally Non-Taxable)
Essential Tools & Uniforms
Apparel or equipment required for an employee’s role typically does not count as a taxable benefit. If a company logo is clearly visible and the item is genuinely used for work, it often qualifies as non-taxable.
Low-Value Employee Gifts
Austria may allow certain low-value or occasional gifts to remain exempt from payroll taxes—like small holiday gifts or items recognizing personal events (birthdays, weddings). The exact thresholds can shift over time, so confirm current amounts with local tax experts.
Potentially Taxable Items
Non-Work Items
If an item is purely personal (no real work function or minimal company branding), its value might be added to the employee’s taxable income.
Exceeding Monetary Thresholds
If a benefit surpasses Austria’s low-value exemption or is provided outside recognized occasions, it could be considered a benefit in kind, leading to additional tax or social security charges.
1.2 Gifts for Non-Employees (Clients, Partners, Event Attendees)
Tax & Deductibility
Business gifts can be partly or fully non-deductible if their value is deemed excessive or not clearly linked to a business purpose. Austria’s corporate tax regime generally allows modest gifts if they have a legitimate promotional objective.
Compliance
Anti-corruption rules discourage lavish gifts in interactions with public officials or regulated sectors (like healthcare). Document the purpose and value of such gifts to avoid potential issues.
1.3 Marketing Swag
Promotional Swag
Branded items used at events or fairs can be deemed marketing/advertising expenses rather than gifts. Retain invoices and event details so it’s clear they serve a promotional function.
2. Shipping, Customs & Duties
2.1 Shipping
2.2 Importing
Import Duties & VAT
Items entering Austria from non-EU countries may incur customs duties (when over €150 in value), plus 20% VAT on (value + shipping + duties).
Documentation
A commercial invoice, correct HS codes, and product descriptions will facilitate smoother customs clearance.
2.3 DDP vs. DAP
Delivered Duty Paid (DDP)
The sender handles all import taxes/fees.
Delivered At Place (DAP)
The recipient is billed for duties/VAT upon arrival, which can cause delays or surprise costs.
2.4 With Monday Merch
Because our warehouse is located in Rotterdam (The Netherlands), shipping to Austria is duty-free. We also advise on whether local VAT or reverse-charge scenarios apply, simplifying the entire process.
3. Cultural & Local Etiquette
3.1 Swag customs
4. Sustainability & Local Regulations
4.1 Sustainability & Regulations
5. HR & Employee Relations Considerations
5.1 HR & Employee Relations
6. Summary and Key Takeaways
6.1 Summary & Takeaways
7. Frequently Asked Questions
7.1 Questions & Answers
Do employees pay tax on corporate swag here?
If it’s purely work-related (like uniforms), it’s often non-taxable; personal perks can be taxed.
What about B2B gifts in Austria?
Modest gifts for promotional aims are usually deductible; excessive spending may be challenged.
Key cultural point?
Austrians appreciate high-quality, understated gifts—avoid anything overly lavish.
